SOFTWARE DEVELOPMENT

How APP LABS achieved $15K closed in 60 days with Outbound System

$15K closed in 60 days

$15,000

$15,000

In closed deals in 2 months

42%

42%

Positive Reply Rate

Cold Email

Cold Email

Outbound channel used

CLIENT REVIEW

Hear it straight from the client

We have closed 2 deals with the leads Outbound System gave us, which gave us an immediate positive return on investment.

We have closed 2 deals with the leads Outbound System gave us, which gave us an immediate positive return on investment.

We have closed 2 deals with the leads Outbound System gave us, which gave us an immediate positive return on investment.

Sanil Sawlani, Growth Director at APP LABS

Sanil Sawlani

Growth Director at APP LABS

THE CHALLENGE

Where they were stuck

App Labs sells software development to CTOs and VPs of Engineering at funded AI startups, arguably the most pitch-resistant audience in B2B. Every agency in their market claims the same thing: "we build apps, we know AI, hire us." They needed outbound that produced meetings, not activity, without hiring an internal SDR team.

Technical buyers dismiss generic capability pitches on sight, so standing out required verifiable proof.

Broad 'AI company' lists produce activity, not qualified conversations.

Building an internal SDR function would have taken quarters and pulled focus from client delivery.

THE SYSTEM WE BUILT

How we solved their problems

Target startups actively hiring AI engineers

Instead of a broad "AI company" list, we filtered for funded startups with open AI engineering roles. Active job postings are a direct signal that a company is scaling technical capacity faster than it can hire, which is exactly when development support gets outsourced.

Lead with a verifiable claim

The pitch didn't list capabilities. It opened with a specific, checkable number: 64% faster deployment times, proven across 12 Series A startup deployments. That kind of claim earns a reply from technical buyers who ignore vague promises. Infrastructure held sub-1% bounce rates, and LinkedIn outreach warmed the same CTOs by engaging with their engineering content before the email arrived.

Convert replies into closed revenue

The campaign hit a 42% positive reply rate from CTOs and VPs of Engineering. Within 60 days, App Labs closed two deals worth $15K from outbound-sourced leads, an immediate positive return on the program.

Most software development agencies pitch the same thing: "we build apps, we know AI, hire us." App Labs needed to stand out with CTOs and VPs of Engineering at funded AI startups, arguably the most technically sophisticated and pitch-resistant audience in B2B. We started with targeting precision: instead of broad "AI company" lists, we filtered for startups with active AI engineering job postings. Open roles are a direct signal that a company is scaling its technical capacity and likely needs development support they can't hire fast enough to fill. Our proprietary email infrastructure delivered sub-1% bounce rates, which meant every dollar spent on outreach actually reached a real inbox. But the real unlock was positioning. Instead of leading with capabilities, we led with a specific, verifiable claim: "64% faster deployment times, proven across 12 Series A startup deployments." That kind of specificity earns credibility with technical buyers who dismiss vague promises on sight. LinkedIn outreach targeted CTOs at the same funded startups, engaging with their engineering content and establishing App Labs' technical credibility before the email pitch arrived. The campaign hit a 42% positive reply rate from CTOs and VPs of Engineering and converted to $15K in closed revenue within 60 days.

Outbound System ran the program end to end: targeting, messaging, infrastructure, and optimization. Within 60 days the campaign had closed two deals worth $15K at a 42% positive reply rate, an immediate positive return on the engagement.

FAQ

Frequently asked questions

Common questions about this case study, answered.

How do you book meetings with CTOs at AI startups?

Timing and proof. We targeted funded startups with open AI engineering roles, a signal they were scaling faster than they could hire, and opened with a verifiable claim instead of a capability list. That combination produced a 42% positive reply rate from technical buyers.

What reply rate did App Labs get from cold email?

42% positive replies from CTOs and VPs of Engineering. Sub-1% bounce rates meant nearly every send reached a real inbox, and the job-posting targeting meant the pitch landed while the pain was active.

How fast did App Labs see ROI?

Two closed deals worth $15K within the first 60 days, which covered the program cost immediately. The leads came from cold email supported by LinkedIn outreach to the same target accounts.

MORE CASE STUDIES

More Cold Email results

See how other B2B teams turned outbound into booked meetings.

INTUIFY

MARKET RESEARCH FIRM

15

meetings booked in 3 months

64

Average Replies Per Month

Strategy

CPG brand managers are drowning in data from surveys, panels, and analytics platforms, but what they actually need are insights that change decisions. INTUIFY's research methodology delivers exactly that, but breaking through to brand managers who are skeptical of yet another research vendor required a different kind of outreach. We built prospect lists targeting brand managers, consumer insights directors, and innovation leads at CPG companies, with a focus on brands actively launching new products or entering new categories. These signals meant research budgets were live and decisions were being made. Cold email messaging led with INTUIFY's differentiation: unfiltered consumer insights using innovative research techniques, not sanitized survey data that tells brand managers what they already know. Sequences were personalized by product category, so a beverage brand manager heard about beverage research and a personal care brand manager heard about personal care insights. LinkedIn outreach targeted the same prospects with content-driven engagement, sharing consumer insight trends that demonstrated INTUIFY's expertise before asking for a meeting. Enterprise infrastructure (2 USA IPs, 100 Outlook inboxes) maintained deliverability into corporate inboxes at major CPG companies, which often run the most aggressive email filtering. The campaign achieved 64 monthly replies and booked 15 meetings in 3 months, including engagement with major brands like Pepsi. Notably, INTUIFY returned for a second engagement after the first delivered results, a testament to the pipeline's quality and consistency.

Read The Full Case Study →

"We were with Outbound System before and got great results. Now we are back. You have someone dedicated to your account who reaches out and is a resource. Their proven system works wonderfully!"

Kevin Karthy

CEO and Co-Founder at INTUIFY

Kevin Karthy, CEO and Co-Founder at INTUIFY

AUTOMATION ANYWHERE

INFORMATION TECHNOLOGY & SERVICES

35

meetings booked in 4 months

48

Average Replies Per Month

Strategy

Enterprise RPA sales cycles are long, complex, and involve multiple stakeholders, which means outbound has to start conversations at the right level with prospects who have both the pain and the authority to act. We built prospect lists targeting companies with operational complexity and manual process bottlenecks: large organizations in financial services, healthcare, manufacturing, and logistics where automation ROI is most dramatic and most measurable. Cold email messaging led with implementation-specific proof. Not "automation saves time" but specific ROI metrics from enterprises of comparable size and complexity that had already deployed Automation Anywhere. Sequences were structured to engage C-suite and VP-level operations leaders who own process efficiency, not IT teams who might evaluate technology but rarely initiate purchases. LinkedIn outreach ran in parallel at the senior leadership level, building visibility through executive engagement and thought leadership content on operational transformation. The approach evolved mid-campaign based on response data: early engagement indicated that replacing cold calling with systematic outbound prospecting by senior leaders generated higher-quality conversations than traditional SDR outreach, so we pivoted the channel mix accordingly. The campaign generated 48 qualified responses monthly and 35 meetings in 4 months with enterprises actively exploring automation, and more importantly, built a pipeline framework that Automation Anywhere adopted as a complement to their internal team.

Read The Full Case Study →

"Outbound System has been a great asset to our business. While we initially used it as a service to expand the conversations of our senior level leadership, pivoting to replace cold calling and has yielded exciting new clients. We look forward to a long relationship with them."

David Morrison

Director of Global Lead Generation at AUTOMATION ANYWHERE

David Morrison, Director of Global Lead Generation at AUTOMATION ANYWHERE

Turn Cold Emails Into Predictable Revenue

30 minutes. No cost. Just a real plan built for your business.

"Highly recommend Outbound System! I have plenty of experience in lead generation, and they nail it. From excellent prospecting to top-tier account management, they excel in every aspect."

Dean Drumm

CEO at Convert Agents

Turn Cold Emails Into Predictable Revenue

30 minutes. No cost. Just a real plan built for your business.

"Highly recommend Outbound System! I have plenty of experience in lead generation, and they nail it. From excellent prospecting to top-tier account management, they excel in every aspect."

Dean Drumm

CEO at Convert Agents

Turn Cold Emails Into Predictable Revenue

30 minutes. No cost. Just a real plan built for your business.

"Highly recommend Outbound System! I have plenty of experience in lead generation, and they nail it. From excellent prospecting to top-tier account management, they excel in every aspect."

Dean Drumm

CEO at Convert Agents

OS

Outbound System

Get your free growth plan today and stop guessing what works. We'll map your ideal customers, build custom outreach sequences across email, phone, and LinkedIn, and show you exactly how many meetings your outbound should be generating. All backed by data from 52M+ cold emails and tens of thousands of campaigns.

Trusted by 1,000+ B2B companies, Outbound System consolidates your entire outbound tech stack into one done-for-you system. Scale your pipeline across cold email, AI calling, and LinkedIn from a single platform, delivering twice the leads at half the cost while we fill your calendar with qualified decision-makers every month.

© 2026 Outbound System. All rights reserved.

OS

Outbound System

Get your free growth plan today and stop guessing what works. We'll map your ideal customers, build custom outreach sequences across email, phone, and LinkedIn, and show you exactly how many meetings your outbound should be generating. All backed by data from 52M+ cold emails and tens of thousands of campaigns.

Trusted by 1,000+ B2B companies, Outbound System consolidates your entire outbound tech stack into one done-for-you system. Scale your pipeline across cold email, AI calling, and LinkedIn from a single platform, delivering twice the leads at half the cost while we fill your calendar with qualified decision-makers every month.

© 2026 Outbound System. All rights reserved.

OS

Outbound System

Get your free growth plan today and stop guessing what works. We'll map your ideal customers, build custom outreach sequences across email, phone, and LinkedIn, and show you exactly how many meetings your outbound should be generating. All backed by data from 52M+ cold emails and tens of thousands of campaigns.

Trusted by 1,000+ B2B companies, Outbound System consolidates your entire outbound tech stack into one done-for-you system. Scale your pipeline across cold email, AI calling, and LinkedIn from a single platform, delivering twice the leads at half the cost while we fill your calendar with qualified decision-makers every month.

© 2026 Outbound System. All rights reserved.