MARKETING AGENCY

How Velox Media Booked 60 Meetings With Scaling Retail Brands After Their Internal Sales Team Hit a 4-Year Ceiling

72 average replies per month

60

60

meetings booked in 6 months

72

72

Average Replies Per Month

Cold Email

Cold Email

Outbound channel used

CLIENT REVIEW

Hear it straight from the client

Outbound System is the only agency in 4 years to deliver more leads then our internal team

Outbound System is the only agency in 4 years to deliver more leads then our internal team

Outbound System is the only agency in 4 years to deliver more leads then our internal team

Sara Bayer, Director of Sales & Operations at VELOX MEDIA

Sara Bayer

Director of Sales & Operations at VELOX MEDIA

THE CHALLENGE

Where they were stuck

Velox Media is a performance marketing agency specializing in helping retail brands scale their digital presence. Despite having an experienced internal sales team, Velox needed outbound that could deliver meeting volume and quality their own team hadn't been able to match in four years of trying.

Internal sales team couldn't match the pipeline volume needed to scale growth

Retail brands in active scaling phases are hard to identify without growth signals

Four years of internal prospecting had plateaued without systematic outbound

THE SYSTEM WE BUILT

How we solved their problems

Growth Signal Targeting

Built prospect lists of growing retail brands using revenue growth signals, hiring patterns, and digital ad spend indicators. The focus was companies in an active scaling phase whose growth trajectory meant they'd outgrow their current marketing setup within 6 to 12 months.

Results-Led Email Campaigns

Messaging cited specific percentage improvements in ROAS and revenue for named retail verticals, giving prospects a clear mental model of working with Velox. Sequences avoided generic "we grow retail brands" language and instead anchored to verifiable outcomes from comparable clients.

Coordinated Multi-Channel Push

LinkedIn provided air cover on the same accounts, with Velox's team engaging prospects' content organically. AI cold calling targeted the highest-growth retail brands with vertical-specific ROI scripts. The combination generated 72 qualified responses monthly and 60 meetings in 6 months.

When an outbound campaign needs to outperform a client's internal sales team, the bar isn't just meetings. It's meeting quality and conversion potential. Velox Media had an experienced internal team that knew their market (retail brands scaling digital), so Outbound System needed to bring volume and precision they couldn't match on their own.

Prospect lists were built around growing retail brands using revenue growth signals, hiring patterns, and digital ad spend indicators. The target wasn't just any retailer, but companies whose growth trajectory meant they'd outgrow their current marketing setup within 6 to 12 months. This signal-based approach ensured conversations were with brands in an active buying window.

Cold email was the primary volume driver, with messaging built around Velox's specific growth metrics and ROI wins from comparable retail brands. Rather than claiming "we grow retail brands," sequences cited percentage improvements in ROAS and revenue for named verticals, giving prospects a clear mental model of what working with Velox would look like. LinkedIn outreach provided air cover on the same accounts, and AI cold calling targeted retail brands at the highest growth rates.

The combination generated 72 qualified responses monthly and 60 meetings in 6 months, a volume and quality benchmark that their internal team hadn't hit in four years of trying. As Director of Sales and Operations Sara Bayer put it, "Outbound System is the only agency in 4 years to deliver more leads than our internal team."

FAQ

Frequently asked questions

Common questions about this case study, answered.

Can outbound outperform an internal sales team?

Yes. Velox Media's internal team had been prospecting for four years without hitting the volume their business needed. Outbound System generated 72 qualified responses monthly and 60 meetings in 6 months, surpassing what the internal team had achieved in that entire period.

How do you target retail brands that are ready to invest in marketing?

Growth signals are the key. We identified brands based on revenue growth, hiring patterns, and ad spend indicators, companies in an active scaling phase that would outgrow their current marketing setup within 6 to 12 months. This ensured every conversation was with a brand ready to act.

What kind of results can a marketing agency expect from multi-channel outbound?

Velox Media averaged 72 qualified responses per month, which is top-tier for agency outbound. The combination of cold email, LinkedIn air cover, and AI cold calling created a system where prospects encountered Velox across multiple channels, building familiarity that accelerated conversions.

MORE CASE STUDIES

More Cold Email results

See how other B2B teams turned outbound into booked meetings.

CONVERT

ADVERTISING AGENCY

7

leads generated per week

46

Average Replies Per Month

Strategy

DTC brands evaluate advertising agencies on one metric above all others: can you acquire customers profitably at scale? Convert's track record proved they could, but getting that proof in front of the right founders and marketing leaders required precision targeting and messaging that spoke DTC fluently. We built prospect lists through six-source verification, identifying scaling DTC brands based on ad spend growth signals, new product launches, and hiring activity in marketing and growth roles. Cold email was the primary volume channel, deployed through enterprise infrastructure (2 USA IPs, 100 Outlook inboxes on Azure) to maintain deliverability. Messaging was built entirely around specific ROI metrics: customer acquisition costs, ROAS benchmarks, and revenue growth from comparable DTC brands. Every sequence included a specific case study tailored to the prospect's product category. A skincare brand heard about skincare wins. A supplements brand heard about supplements wins. AI cold calling supplemented email for high-value prospects, using brief scripts that led with the most relevant performance metric for the prospect's category. LinkedIn outreach engaged DTC founders with content about paid acquisition strategies, building Convert's credibility before the direct ask. The campaign consistently delivered 7 qualified leads per week with an extraordinary 70% closing rate, a conversion metric that reflects both the targeting precision and the strength of Convert's proof points.

Read The Full Case Study →

"We're getting 5 to 7 leads per week with a 70% closing rate. The quality is insane, man."

Don Benreguia

Founder & CEO at CONVERT

Don Benreguia, Founder & CEO at CONVERT

BUNDORAN GROUP

STAFFING & RECRUITING

11

meetings booked in 2 month

36%

Reply Rate

Strategy

Niche recruiting is a trust sale. Companies hiring in specialized industries want a recruiter who already knows the talent landscape, not one who'll learn on their dime. Bundoran Group's specialization in dental products and services was their competitive advantage, but only if the right HR leaders knew about it. We built targeted lists through multi-provider verification, focusing on HR directors and talent acquisition leads at dental product manufacturers, dental service organizations, and dental technology companies. Enterprise Azure infrastructure (2 USA IPs, 100 Outlook inboxes) provided the sending capacity to reach this niche audience at scale without deliverability issues. Cold email messaging led with industry-specific hiring pain points: the difficulty of finding regulatory-experienced sales reps, the scarcity of dental-specific product managers, the cost of mis-hires in a specialized field. It then positioned Bundoran's placement track record as the solution. LinkedIn outreach ran in parallel, with connection requests targeting the same HR leaders and reinforcing Bundoran's dental industry expertise through profile engagement and direct messaging. AI cold calling added a direct touchpoint for HR directors at larger dental organizations where hiring volume was highest. The niche specificity resonated: the campaign achieved a 36% reply rate and secured 11 qualified meetings in just 2 months, connecting Bundoran with companies actively struggling to fill dental industry roles.

Read The Full Case Study →

"The team was very quick to hop on a call and be very open to my needs and adjust accordingly."

Declan Daly

Managing Partner at BUNDORAN GROUP

Declan Daly, Managing Partner at BUNDORAN GROUP

Turn Cold Emails Into Predictable Revenue

30 minutes. No cost. Just a real plan built for your business.

"Highly recommend Outbound System! I have plenty of experience in lead generation, and they nail it. From excellent prospecting to top-tier account management, they excel in every aspect."

Dean Drumm

CEO at Convert Agents

Turn Cold Emails Into Predictable Revenue

30 minutes. No cost. Just a real plan built for your business.

"Highly recommend Outbound System! I have plenty of experience in lead generation, and they nail it. From excellent prospecting to top-tier account management, they excel in every aspect."

Dean Drumm

CEO at Convert Agents

Turn Cold Emails Into Predictable Revenue

30 minutes. No cost. Just a real plan built for your business.

"Highly recommend Outbound System! I have plenty of experience in lead generation, and they nail it. From excellent prospecting to top-tier account management, they excel in every aspect."

Dean Drumm

CEO at Convert Agents

OS

Outbound System

Get your free growth plan today and stop guessing what works. We'll map your ideal customers, build custom outreach sequences across email, phone, and LinkedIn, and show you exactly how many meetings your outbound should be generating. All backed by data from 52M+ cold emails and tens of thousands of campaigns.

Trusted by 1,000+ B2B companies, Outbound System consolidates your entire outbound tech stack into one done-for-you system. Scale your pipeline across cold email, AI calling, and LinkedIn from a single platform, delivering twice the leads at half the cost while we fill your calendar with qualified decision-makers every month.

© 2026 Outbound System. All rights reserved.

OS

Outbound System

Get your free growth plan today and stop guessing what works. We'll map your ideal customers, build custom outreach sequences across email, phone, and LinkedIn, and show you exactly how many meetings your outbound should be generating. All backed by data from 52M+ cold emails and tens of thousands of campaigns.

Trusted by 1,000+ B2B companies, Outbound System consolidates your entire outbound tech stack into one done-for-you system. Scale your pipeline across cold email, AI calling, and LinkedIn from a single platform, delivering twice the leads at half the cost while we fill your calendar with qualified decision-makers every month.

© 2026 Outbound System. All rights reserved.

OS

Outbound System

Get your free growth plan today and stop guessing what works. We'll map your ideal customers, build custom outreach sequences across email, phone, and LinkedIn, and show you exactly how many meetings your outbound should be generating. All backed by data from 52M+ cold emails and tens of thousands of campaigns.

Trusted by 1,000+ B2B companies, Outbound System consolidates your entire outbound tech stack into one done-for-you system. Scale your pipeline across cold email, AI calling, and LinkedIn from a single platform, delivering twice the leads at half the cost while we fill your calendar with qualified decision-makers every month.

© 2026 Outbound System. All rights reserved.