HVAC & ELECTRICAL

How Al-Air Closed 3 Recurring Property Contracts by Reaching Florida Property Managers Drowning in Emergency Maintenance

17 qualified leads and 3 new deals in 2 months

17

17

Qualified leads in 2 months

3

3

New deals closed

Cold Email

Cold Email

Outbound channel used

CLIENT REVIEW

Hear it straight from the client

Very happy with the quality of leads Outbound has generated for us. The leads are legit and we've already conducted several site visits with potential clients. Their service delivers exactly what we needed to grow faster.

Very happy with the quality of leads Outbound has generated for us. The leads are legit and we've already conducted several site visits with potential clients. Their service delivers exactly what we needed to grow faster.

Very happy with the quality of leads Outbound has generated for us. The leads are legit and we've already conducted several site visits with potential clients. Their service delivers exactly what we needed to grow faster.

Jason Wojo

Jose Almenas

Owner at AL-AIR

THE CHALLENGE

Where they were stuck

Al-Air & Electrical provides HVAC and electrical services to property managers overseeing apartment complexes and short-term rentals across Florida. Owner Jose Almenas needed to break into property management accounts at scale, but property managers are notoriously busy managing tenant complaints, vendor no-shows, and maintenance backlogs, making them one of the hardest audiences to reach.

Property managers are overwhelmed and ignore traditional sales pitches entirely

No system to reach facilities decision-makers across Florida at scale

Competing HVAC vendors positioned as interchangeable, making differentiation difficult

THE SYSTEM WE BUILT

How we solved their problems

Property Manager Targeting

We targeted property managers overseeing apartment complexes and short-term rentals across Florida, filtering for portfolio size to ensure Al-Air was talking to accounts worth winning. This targeting precision ensured every outreach touched a property manager with enough units to justify a maintenance partnership.

Operational Pain Messaging

Messaging led with the operational pain property managers actually feel: emergency HVAC failures during peak season, the cost of tenant turnover from comfort complaints, and the hidden expense of reactive maintenance versus a preventative program. Al-Air was positioned not as another vendor bidding on one-off jobs, but as a maintenance partner who reduces 2 AM phone calls.

Multi-Channel Engagement

Cold email hit decision-makers at the start of the week when facility planning happens. AI cold calling added a direct touchpoint for larger property management companies. LinkedIn outreach engaged property managers with content relevant to facility operations and vendor management, creating multiple paths to a conversation.

Al-Air & Electrical provides HVAC and electrical services to property managers overseeing apartment complexes and short-term rentals across Florida. Owner Jose Almenas needed to break into property management accounts at scale, but these decision-makers are notoriously hard to reach. They spend their days managing tenant complaints, vendor no-shows, and maintenance backlogs. Traditional sales pitches get ignored.

Outbound System built outreach that acknowledged that reality. Targeting focused on property managers filtered by portfolio size to ensure Al-Air was talking to accounts worth winning. Messaging led with the operational pain: emergency HVAC failures during peak season, the cost of tenant turnover from comfort complaints, and the hidden expense of reactive maintenance versus a preventative program. Al-Air was positioned as a maintenance partner who reduces the number of 2 AM phone calls, not another vendor bidding on one-off jobs.

Cold email sequences were structured to hit decision-makers at the start of the week when facility planning happens. AI cold calling added a direct touchpoint for larger property management companies. LinkedIn outreach engaged property managers with content relevant to facility operations and vendor management, creating multiple entry points for conversation.

The approach generated 17 qualified leads and closed 3 new property contracts in two months. These are recurring revenue accounts, not one-time service calls. As Jose noted, the leads are legit and several site visits have already been conducted with potential clients.

FAQ

Frequently asked questions

Common questions about this case study, answered.

How does cold email work for HVAC and electrical companies?

Al-Air generated 17 qualified leads and closed 3 new property contracts in 2 months using a multi-channel approach. The key was leading with operational pain that property managers feel daily, like emergency HVAC failures and tenant turnover costs, rather than listing services. Property managers respond to partners who understand their reality.

Can outbound generate recurring revenue contracts for service companies?

Al-Air's 3 closed deals represent recurring revenue accounts, not one-time service calls. By positioning as a preventative maintenance partner rather than a reactive vendor, the outbound campaign attracted property managers looking for long-term relationships. These contracts provide predictable monthly revenue.

What channels work best for reaching property managers?

A multi-channel approach works best. Al-Air used cold email timed for Monday mornings, AI cold calling for larger property management companies, and LinkedIn for relationship building. Property managers are most responsive when you catch them during planning windows, not Friday afternoons when everything gets buried.

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66

meetings booked in 7 months

38

Average Replies Per Month

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Calvin Manik

Founder & CEO at KU CREATIVES UNLIMITED

Calvin Manik, Founder & CEO at KU CREATIVES UNLIMITED

MODERN CPA (now FirmOS)

ADVERTISING & MARKETING

30

meetings booked in 3 months

24%

Reply Rate

Strategy

Accounting firm managing partners are conservative buyers who move slowly and distrust marketing promises, which makes outbound in this space a patience game built on credibility. We targeted managing partners at firms with 3 to 10 CPAs, a sweet spot where the practice is large enough to invest in growth but small enough that the managing partner still makes marketing decisions personally. Growth signals like recent hiring activity and new service line announcements helped us identify firms in active growth mode rather than those content with their current book. Cold email messaging anchored on a specific, verifiable outcome: Modern CPA's clients adding $500K+ in recurring revenue. That number was specific enough to be credible and large enough to command attention from a partner who measures success in billable hours and client retention. LinkedIn outreach targeted the same managing partners, with engagement focused on practice management content and firm growth discussions. AI cold calling served as a third channel for partners at larger firms who were harder to reach via email, using brief, peer-level scripts that positioned the conversation as a strategy discussion rather than a sales pitch. The multi-channel pressure worked: the campaign hit a 24% reply rate and booked 30 meetings in 3 months, generating so much inbound demand that Modern CPA had to hire another sales rep to handle the pipeline.

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"Call volume has gone up significantly - we had to hire another Sales Rep."

Martin Popiel

CEO at MODERNCPA

Martin Popiel, CEO at MODERNCPA

Turn Cold Emails Into Predictable Revenue

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"Highly recommend Outbound System! I have plenty of experience in lead generation, and they nail it. From excellent prospecting to top-tier account management, they excel in every aspect."

Dean Drumm

CEO at Convert Agents

Turn Cold Emails Into Predictable Revenue

30 minutes. No cost. Just a real plan built for your business.

"Highly recommend Outbound System! I have plenty of experience in lead generation, and they nail it. From excellent prospecting to top-tier account management, they excel in every aspect."

Dean Drumm

CEO at Convert Agents

Turn Cold Emails Into Predictable Revenue

30 minutes. No cost. Just a real plan built for your business.

"Highly recommend Outbound System! I have plenty of experience in lead generation, and they nail it. From excellent prospecting to top-tier account management, they excel in every aspect."

Dean Drumm

CEO at Convert Agents

OS

Outbound System

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Trusted by 1,000+ B2B companies, Outbound System consolidates your entire outbound tech stack into one done-for-you system. Scale your pipeline across cold email, AI calling, and LinkedIn from a single platform, delivering twice the leads at half the cost while we fill your calendar with qualified decision-makers every month.

© 2026 Outbound System. All rights reserved.

OS

Outbound System

Get your free growth plan today and stop guessing what works. We'll map your ideal customers, build custom outreach sequences across email, phone, and LinkedIn, and show you exactly how many meetings your outbound should be generating. All backed by data from 52M+ cold emails and tens of thousands of campaigns.

Trusted by 1,000+ B2B companies, Outbound System consolidates your entire outbound tech stack into one done-for-you system. Scale your pipeline across cold email, AI calling, and LinkedIn from a single platform, delivering twice the leads at half the cost while we fill your calendar with qualified decision-makers every month.

© 2026 Outbound System. All rights reserved.

OS

Outbound System

Get your free growth plan today and stop guessing what works. We'll map your ideal customers, build custom outreach sequences across email, phone, and LinkedIn, and show you exactly how many meetings your outbound should be generating. All backed by data from 52M+ cold emails and tens of thousands of campaigns.

Trusted by 1,000+ B2B companies, Outbound System consolidates your entire outbound tech stack into one done-for-you system. Scale your pipeline across cold email, AI calling, and LinkedIn from a single platform, delivering twice the leads at half the cost while we fill your calendar with qualified decision-makers every month.

© 2026 Outbound System. All rights reserved.