BRAND PARTNERSHIPS

How AVID Media Built $862K in Pipeline Across 35 Markets After Fixing Broken Deliverability

$862K+ pipeline built across 35 markets

$862k+

$862k+

Qualified pipeline built

95

95

Meetings in 8 months

Cold Email

Cold Email

Outbound channel used

CLIENT REVIEW

Hear it straight from the client

Before Outbound System, our deliverability was broken. We weren't landing in inboxes and were losing pipeline across all 35 markets we operate in. Within two weeks of onboarding, we were seeing significantly better results. Since joining, we've generated over 95 leads and built a pipeline that keeps converting months down the road.

Before Outbound System, our deliverability was broken. We weren't landing in inboxes and were losing pipeline across all 35 markets we operate in. Within two weeks of onboarding, we were seeing significantly better results. Since joining, we've generated over 95 leads and built a pipeline that keeps converting months down the road.

Before Outbound System, our deliverability was broken. We weren't landing in inboxes and were losing pipeline across all 35 markets we operate in. Within two weeks of onboarding, we were seeing significantly better results. Since joining, we've generated over 95 leads and built a pipeline that keeps converting months down the road.

Jason Wojo

Andrew Luedtke

Founder & Managing Partner at AVID MEDIA

THE CHALLENGE

Where they were stuck

AVID Media sells advertising across 35 niche publisher verticals. Before Outbound System, their outbound could not scale because deliverability was broken market by market.

Emails were landing in spam and promotions tabs instead of primary inboxes.

Broken deliverability was happening across all 35 markets at once.

Better lists and copy did not matter if messages never reached the buyer.

THE SYSTEM WE BUILT

How we solved their problems

Rebuild deliverability infrastructure

Deliverability came first, because nothing else matters when messages land in spam. Outbound System replaced the old setup with enterprise infrastructure: private Microsoft Azure hosting, 2 dedicated U.S. IPs, 100 Outlook inboxes, full SPF, DKIM, and DMARC authentication, and MX-based routing. Within two weeks of onboarding, AVID Media was seeing significantly better placement.

Launch 35 market-specific campaigns

Advertisers in the photography space are completely different buyers than advertisers in the medical space, so this was never one campaign scaled 35 ways. Each vertical got its own ICP, messaging angles, and proof points from comparable local businesses, with LinkedIn outreach reinforcing email in every market to make AVID Media a recognized name before the first sales call.

Scale pipeline and meetings

Over eight months the system generated $862K+ in qualified pipeline and 95 booked meetings at a cost of $152 per meeting, with leads continuing to convert months after first contact. For a 3-person team selling across 35 markets, that replaced hoping for inbound with a predictable revenue engine.

Outbound System rebuilt AVID Media's outbound infrastructure from the ground up. The first priority was deliverability. Enterprise Microsoft Azure inboxes with dedicated U.S. IPs, full SPF/DKIM/DMARC authentication, and MX-based routing replaced whatever was sending before. The goal was simple: land in primary inboxes, not spam.

With infrastructure fixed, the campaign built market-specific outreach for each of AVID Media's 35 verticals. Each campaign had its own ICP, messaging angles, and proof points relevant to that publisher community's advertiser base. This wasn't one campaign scaled 35 ways. It was 35 targeted campaigns running in parallel.

Over 8 months, the system generated $862K+ in qualified pipeline and 95 booked meetings at a cost of $152 per meeting. For a 3-person team managing advertising sales across 35 markets, this was the difference between hoping for inbound inquiries and having a predictable, scalable revenue engine.

FAQ

Frequently asked questions

Common questions about this case study, answered.

What was breaking AVID Media's outbound before?

Deliverability. Emails were landing in spam and promotions tabs across all 35 markets at once, so no amount of list-building or copywriting could work. Rebuilt infrastructure restored primary inbox placement within two weeks of onboarding.

What results did AVID Media get?

More than $862K in qualified pipeline and 95 booked meetings in eight months, at $152 per meeting, with leads continuing to convert months after the initial contact.

How does outbound scale across 35 different verticals?

By not scaling one campaign 35 ways. Each vertical ran its own targeted campaign with its own ICP, messaging angles, and proof points, because an advertiser in photography buys nothing like an advertiser in medical.

MORE CASE STUDIES

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See how other B2B teams turned outbound into booked meetings.

3RD DEGREE SCREENING

HUMAN RESOURCES

3

new clients in 1 month

24%

Reply Rate

Strategy

Background check services are a crowded market where most vendors compete on price and speed. 3rd Degree Screening needed outreach that elevated the conversation beyond commodity comparisons. We identified the highest-intent prospects using a specific signal: companies posting 10+ job openings per month. That volume means they're actively hiring at scale and either already have a background check vendor they're potentially unhappy with, or they're processing checks manually and feeling the pain. Six-provider waterfall verification ensured we reached the actual HR decision-makers, not recruiters or office managers. Enterprise infrastructure (2 USA IPs, 100 Outlook inboxes on Azure) maintained 98% deliverability into corporate HR inboxes. Cold email messaging led with compliance risk, the liability exposure companies face when background checks are slow, inconsistent, or incomplete, then pivoted to 3rd Degree's 24-hour turnaround as the solution. Each sequence included a relevant client example matched to the prospect's industry, making the proof tangible rather than abstract. AI cold calling targeted HR directors at the highest-volume hiring companies, using brief, compliance-focused scripts that created urgency without being pushy. The campaign delivered a 24% response rate, 15+ qualified leads, and three new enterprise clients within 30 days.

Read The Full Case Study →

"When we get a lead from OS we're on it right away because we know they are quality leads."

Jimmy Waters

CEO at 3RD DEGREE SCREENING

EQUITY FRONT CAPITAL

PRIVATE EQUITY

122

meetings booked in 10 months

21%

Reply Rate

Strategy

Reaching agency owners who might be open to investment or acquisition requires a different kind of outreach. These aren't people responding to "let's hop on a call." They're founders who get pitched constantly and delete anything that smells like a template. We mapped the agency landscape through multi-provider verification to build a high-fidelity picture of each prospect: revenue signals, team size, growth trajectory, and recent milestones. Outreach was anchored to those milestones. A recent award, a notable client win, a team expansion. That level of specificity demonstrated that Equity Front had done their homework, not just pulled a list. Cold email messaging was crafted around funding milestones and successful exits in the agency space, positioning Equity Front as a partner who understands the specific dynamics of scaling and exiting a services business. Inbox placement was maintained through infrastructure discipline, ensuring that every email landed where it needed to. LinkedIn outreach targeted agency founders with engagement around growth strategy and M&A content, creating multiple touchpoints that built familiarity over time. AI cold calling was deployed for agency owners who showed strong engagement signals but hadn't booked, using brief, peer-level conversations about growth plans and exit timelines. The campaign sustained a 21% reply rate and connected Equity Front with 122 qualified agency owners over 10 months, building a pipeline of relationships that compound over time as owners move closer to their exit window.

Read The Full Case Study →

"The leads have been terrific."

Walker Espy

Principal Owner at EQUITY FRONT CAPITAL

Walker Espy, Principal Owner at EQUITY FRONT CAPITAL

Turn Cold Emails Into Predictable Revenue

30 minutes. No cost. Just a real plan built for your business.

"Highly recommend Outbound System! I have plenty of experience in lead generation, and they nail it. From excellent prospecting to top-tier account management, they excel in every aspect."

Dean Drumm

CEO at Convert Agents

Turn Cold Emails Into Predictable Revenue

30 minutes. No cost. Just a real plan built for your business.

"Highly recommend Outbound System! I have plenty of experience in lead generation, and they nail it. From excellent prospecting to top-tier account management, they excel in every aspect."

Dean Drumm

CEO at Convert Agents

Turn Cold Emails Into Predictable Revenue

30 minutes. No cost. Just a real plan built for your business.

"Highly recommend Outbound System! I have plenty of experience in lead generation, and they nail it. From excellent prospecting to top-tier account management, they excel in every aspect."

Dean Drumm

CEO at Convert Agents

OS

Outbound System

Get your free growth plan today and stop guessing what works. We'll map your ideal customers, build custom outreach sequences across email, phone, and LinkedIn, and show you exactly how many meetings your outbound should be generating. All backed by data from 52M+ cold emails and tens of thousands of campaigns.

Trusted by 1,000+ B2B companies, Outbound System consolidates your entire outbound tech stack into one done-for-you system. Scale your pipeline across cold email, AI calling, and LinkedIn from a single platform, delivering twice the leads at half the cost while we fill your calendar with qualified decision-makers every month.

© 2026 Outbound System. All rights reserved.

OS

Outbound System

Get your free growth plan today and stop guessing what works. We'll map your ideal customers, build custom outreach sequences across email, phone, and LinkedIn, and show you exactly how many meetings your outbound should be generating. All backed by data from 52M+ cold emails and tens of thousands of campaigns.

Trusted by 1,000+ B2B companies, Outbound System consolidates your entire outbound tech stack into one done-for-you system. Scale your pipeline across cold email, AI calling, and LinkedIn from a single platform, delivering twice the leads at half the cost while we fill your calendar with qualified decision-makers every month.

© 2026 Outbound System. All rights reserved.

OS

Outbound System

Get your free growth plan today and stop guessing what works. We'll map your ideal customers, build custom outreach sequences across email, phone, and LinkedIn, and show you exactly how many meetings your outbound should be generating. All backed by data from 52M+ cold emails and tens of thousands of campaigns.

Trusted by 1,000+ B2B companies, Outbound System consolidates your entire outbound tech stack into one done-for-you system. Scale your pipeline across cold email, AI calling, and LinkedIn from a single platform, delivering twice the leads at half the cost while we fill your calendar with qualified decision-makers every month.

© 2026 Outbound System. All rights reserved.